Workplace EV Charging Software Solution

Demand coincides with your peak

Staff arrive and plug in during the hours the building already draws most heavily. Charging load stacks on top of the existing peak rather than filling a trough, which is why workplace sites reach their supply limit at lower bay counts than operators expect.

Managed charging is therefore not an optimisation here. It is usually what makes the bay count viable at all.

The policy questions

• Who is eligible: all staff, EV drivers only, seniority, first come first served
• Whether charging is free, subsidised or charged at cost
• How long a vehicle may occupy a bay once charged
• Whether bays are bookable or opportunistic
• How visitors and fleet vehicles are handled alongside staff

Bay occupancy after charging completes is the one that generates the most friction and is most often unaddressed until it becomes a complaint.

Cost recovery and the benefit question

Free workplace charging is simple to run and creates an unequal benefit between staff who drive electric and staff who do not. Charging at cost is fairer and requires metering, billing and an administrative process. Neither is wrong, but the choice should be deliberate rather than defaulted into.

Design for the adoption curve

Staff EV adoption climbs steadily and rarely reverses. Infrastructure sized for present demand needs revisiting within a few years. Sizing containment and distribution for a plausible future position, while populating charge points incrementally, avoids doing the civil work twice.

Across a portfolio

Employers with multiple sites should decide the policy, the hardware standard and the commissioning record once rather than per building. Otherwise the estate fragments and every site becomes its own support problem.

How this relates to the technology page

This is the consulting engagement: assessment, policy design and rollout planning. The workplace charging product and platform capability is described separately, and one does not require the other.

Workplaces schedule better than almost anywhere

A workplace has the second most favourable charging profile after a depot. Cars arrive within a predictable window, sit for eight hours, and leave within another predictable window. Very little of that demand needs to be met quickly.

Which makes the usual specification wrong in a specific way. Sizing for simultaneous full-rate charging produces a supply requirement the site does not need, when scheduling across the working day would deliver the same energy to the same cars from a fraction of the capacity.

Our consistent position is that availability beats power. In a workplace, more points at lower power means more employees can charge on any given day, which is the metric that actually gets raised in staff meetings. Fewer, faster points look better on a specification and produce a rota.

How we work with you on this

Workplace charging is as much a policy question as an engineering one: who gets access, what it costs employees, what happens when demand exceeds points. We work those through with your facilities and HR teams, because a technically sound installation with no access policy generates complaints within a month.

We will often recommend more points at lower power than was specified. That is usually cheaper for you and it is what makes the scheme work for staff.

Charging as a benefit, billed the way you already pay people

The awkward part of workplace charging is not the electricity. It is collecting for it without creating an administrative task every month.

1. 1

   Free as a benefit

   Included for staff, or for a category of staff. Simplest, and it is a real benefit employees notice and mention.

2. 2

   Monthly billing

   Consumption recorded per employee and billed once a month rather than per session.

3. 3

   Payroll deduction

   The same record passed to payroll, by direct integration or as a file your payroll team imports, so the employee handles no transaction and is not chased for one.

4. 4

   Mixed

   Free up to a limit, paid beyond it, which is where most organisations land once they have run it for a year.

Without internet, and without a monthly software bill

Most workplace charging carries two recurring costs that quotations leave out: a data connection per charger and a software subscription per charger.

Our community model removes both. Users are created and managed locally, sessions authorise locally with an RFID card, and consumption is recorded and billed monthly from the site itself. No connection in the car park, no subscription per unit.

For a workplace with a basement or a covered park, where signal is poor anyway, this is usually the better arrangement on both reliability and cost.